A block quotation is a distinct body of type set off from the default
text (also called the running text), usually distinguished by insertion
of line spaces above and below and formatting of a narrower margin (and
sometimes even type of a different point size or a distinct font).
When reproducing written text from another source, consider setting
the quoted material off from the rest of the content in a block
quotation if it
- is more than a hundred words long.
- consists of more than one paragraph.
- is made up of a number of shorter passages (so that it would resemble an indented list without numbers or bullets).
- constitutes a letter or other correspondence, complete with
salutation, signature, and the like, or another type of templated form.
- requires any special formatting.
However, determine whether it might be better to simply paraphrase a
long quotation in one or more normal paragraphs with perhaps some
partial quotations when phrases should be reproduced verbatim.
When the first line of each paragraph in the running text is
indented, block quotations of a single paragraph, and the first of
multiple paragraphs, are not indented, but subsequent ones should be.
When paragraphs in running text are distinguished not by indentation but
by line spaces, follow the same format in block quotations.
If the block quotation is inserted in a framing paragraph that
continues after the quotation, do not indent the first line of the rest
of the paragraph. If paragraphs are set off by line spaces, a new
paragraph that immediately follows a block quotation should be separated
from the quotation by two line spaces so that the new paragraph is not
mistaken for a continuation of the paragraph in which the quotation is
inserted.
When a block quotation is the continuation of an introductory
sentence, use punctuation or capitalization (or a lack thereof)
accordingly. In this case, the quotation is a continuation of the
introduction, so no punctuation or capitalization is necessary:
“The writer described the apparition as
a tall, thin wraith of diaphanous constitution, as if made of smoke . . . .”
(Note also that a block quotation is not enclosed in quotation marks; it is assumed that such an excerpt is quoted material.)
If the first word of the quoted material had originally been
capitalized (“A tall, thin wraith . . .”), silently correct it, as
above; it’s not necessary to call attention to the change, as is
sometimes done in specialized contexts (“[a] tall, thin wraith . . .”).
A lead-in line consisting of a complete clause, and the first word of the following quotation, should be treated otherwise:
“The writer described the apparition as follows:
It was a tall, thin wraith of diaphanous constitution, as if made of smoke . . . .”
The same rules hold for run-in quotations (those that are assimilated into the running text):
“The sage says that ‘a fool and his money are soon parted.’” (Though
the adage, standing alone, would begin with an uppercase a, it is part
of the framing sentence here and must be lowercased; alternatively, you
could write, “The sage says, ‘A fool and his money are soon parted.’”)
If the writer wishes to amend or comment on a quotation, several strategies are available:
To clarify that a typographical error is in the original, insert sic
(Latin for “thus,” or “so,” and meaning “as originally published”),
italicized and in brackets, after the offense. Take care, however, not
to employ this term as a textual smirk, and if the quotation is full of
unconventional, outdated, or variant spelling, an explanatory note
before the quotation is preferable to a quotation repeatedly interrupted
by [sic].
When you don’t need the entire quotation to illustrate a point, you
may delete irrelevant passages and indicate the elision with ellipsis
points. However, it is not necessary to precede or follow a passage with
ellipses to indicate that you are not reproducing the entire text from
which the excerpt is derived; the reader will assume this.
If you must make comment or clarify a point, enclose the note in
brackets, but be as concise as possible, or provide a longer explanatory
note outside the quotation.
If you wish to emphasize one or more words or phrases, follow the
quotation with the parenthesized note “Italics added” or “Emphasis
mine,” or vice versa. But a quotation with extant italicization should
be treated differently: Insert the comment in brackets immediately
following your emphasis.
From: Daily Writing Tips